Job Opening

Grants and Contracts Lead

October 22, 2018

Position: Grants and Contracts Lead

Department: Resource Development

Reports to: Director of Advocacy and Development

Job Location: Moorpark Avenue, San Jose

Work Hours:  Full-time, Exempt

Asian Americans for Community Involvement (AACI) which was founded in 1973 has an amazing opportunity for the above position in the non-profit sector. AACI’s mission is to improve the health, mental health, and well-being of individuals, families and the Asian community. We do this by providing an array of high quality health and human services, sharing expertise about the Asian community’s needs and best services delivery practices, and providing Asian leadership in advocating on key health and human services issues. AACI has over 170 employees and an annual budget of over $16M.

Position Summary

The Grants and Contracts Lead will be accountable for fundraising and overall grant oversight of awarded contracts under the direction of the Development Manager. The Lead will serve as the clearinghouse for all grant proposals and awards and will also work closely with program staff across all departments and finance department staff in order to prepare grant proposals and coordinate the tracking and submission of reports for contracts.  If a grant is awarded, the Grant and Contracts Lead will be responsible for communicating required deliverables to program staff and will work with senior program staff to ensure that the grant deliverables from multiple departments stay on track.  

Duties and Responsibilities:

Grant Writing and Report Management:

  • Oversee all aspects of grant proposal development (for government, foundation and corporate grants), including conceptualization, budgeting, writing, editing, managing deadlines, etc.
  • Oversee the clearinghouse for grant proposals agency-wide, tracking grant proposal submissions and responses using Bloomerang and internal databases.
  • Manage a diverse portfolio of grants from several funding sources and ensure they stay on track with deliverables and reporting requirements.
  • Ensure that grant proposals move expeditiously through the proposal development process, focusing on timeliness, quality, consistency, and compliance of grants processing.
  • Research new grant opportunities.
  • Coordinate grant reporting and compliance with program and finance staff.
  • Contribute to the development and refinement of methods and systems to assess the impact of grants and funded programs.
  • Participate in grant budget management in collaboration with the finance department and program staff.
  • Supervise interns or volunteers related to grants projects, as appropriate.

Program Evaluation:

  • In partnership with program staff, develop program evaluation goals, metrics, and data collection plans.
  • Work with program and development staff on visual presentations of program outcomes for donors, policymakers, and other stakeholders.
  • Supervise volunteers and interns working on program evaluation projects or other projects supporting the work of the Lead.

Program Support and Management:

  • Provide supervision and guidance to support staff, as appropriate.
  • Provide guidance to planning meetings and program staff in their various activities, including evaluation, community education, and fundraising.
  • Collaborate with support staff and other department staff to manage workflow, document requests and grant proposals within deadlines.
  • Anticipate and respond to questions regarding compliance and other administrative functions from program staff.
  • Efficiently find solutions to issues and present them to program staff so that all stakeholders understand the solution, the reason the decisions were made, and the impact of these decisions.
  • Maintain and strengthen working relationships with funders, program staff, community groups and organizations.
  • Build strong relationships with program staff.  Develop solid understanding of the work of the supported program, its strategies, and how specific grants fit into its framework.

Other duties as assigned.


  • Associate’s degree in business, communications or related field. At least 2 years of experience of professional writing experience. BA/BS degree preferred.
  • Knowledge of community-based grant making, community issues, or nonprofit capacity building
  • Strong written communication skills, along with highly effective oral communications and engaging presentation skills
  • Strong strategic and analytical skills and creative problem-solving ability
  • Strong grant writing and grant reporting experience
  • Strong organizational skills and attention to detail
  • Ability to learn, understand and work on a breadth of issues, in addition to the ability to work in depth on issues
  • Demonstrated ability to prioritize work, manage time effectively, multi-task and meet deadlines
  • Strong background in project and program management
  • Strong diplomatic, problem solving, meeting facilitation, negotiation, and conflict resolution skills
  • Experience in supervising support staff and volunteers
  • An ability to be flexible and/or an ability to be comfortable with a certain level of ambiguity
  • Demonstrated ability to handle sensitive information effectively and confidentially
  • Ability to represent the agency to persons outside the organization and to interact with all staff in a professional, courteous, culturally sensitive, and tactful manner
  • Excellent grasp of technology and computer skills, including working knowledge of Microsoft Office Suite; Knowledge of Bloomerang and database knowledge strongly recommended
  • Ability to travel in the local grant making area, balancing time in the field with internal agency needs

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently bends, lifts and/or moves up to 10 pounds with relative ease. Specific vision abilities required by this job include close vision and the ability to adjust focus.

To apply for this job, please use this link:

AACI is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, religion (includes religious dress and grooming), marital status, domestic partnership status, family care leave status, medical condition as defined under California law, mental or physical disability (including persons infected with the HIV virus or persons with AIDS), genetic information, immigration status, military service or veteran’s status, pregnancy, childbirth and related medical conditions (including lactation), or any other classification protected by applicable federal, state, or local laws and ordinances.


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