August 30, 2017
Reports to: CFO
Job Location: Moorpark Avenue, San Jose
Work Hours: Full-Time, Exempt
Asian Americans for Community Involvement (AACI) which was founded in 1973 has an amazing opportunity for the above position in the non-profit sector. AACI’s mission is to improve the health, mental health, and well-being of individuals, families and the Asian community. We do this by providing an array of high quality health and human services, sharing expertise about the Asian community’s needs and best services delivery practices, and providing Asian leadership in advocating on key health and human services issues. AACI has over 170 employees and an annual budget of over $16M.
Responsible for overall management and implementation of the corporate financial operations including fiscal department staff supervision, accounting procedures, financial reports, accounts receivable/payable and general ledger, payroll, bank reconciliation, investment, facility, mortgage/escrow accounts, assets management, cash flow analysis, insurance grant reporting and compliance, contract review, budgeting, program audit, board relations, management consultation, the close of year-end books, assist independent auditor with the annual audit and tax return, financial analysis and consult with managers regarding financial decisions. This position reports to the CFO.
Duties and Responsibilities
- Supervises and evaluates the performance of all fiscal department staff as relates to their job description and job performance skills.
- Establishes and maintains the agency Accounting Procedures Manual, accounting software, and internal controls.
- Oversees the daily operations of all fiscal accounting.
- Provide various reports on a monthly, quarterly and annual basis to the management team, funders, bank, Board of Directors and President/CEO.
- These reports would include a statement of cash flow, budget, financial statement showing income and expenses, balance sheet, and other report formats as may be required.
Accounts Receivable, Payable, and General Ledger:
- Provides for timely and accurate maintenance of the accounts receivable journal, accounts payable journal and the general ledger.
- Review accounts payable voucher and coding.
- Prepare capital lease payment schedule and fix assets depreciation schedule.
- Oversee preparation of various allocation worksheets for monthly closing.
- Process monthly and yearly adjustments, estimates and accruals. Accounts reconciliation. Oversee and approve 1099 reporting.
- Provides oversight for the production of agency payroll and associated records.
- Review employee changes forms and new hire paperwork.
- Check timecards for accuracy, proper approval and accurate wage distribution coding. Distribute W-2 to employees.
- Oversee the accurate posting of revenue to various programs and building tenants.
- Reconcile all bank accounts and investment accounts.
- Arrange for lines of credit.
- Negotiate and monitor bank service charge.
- Research investment instruments and interest rates for bank accounts.
Facility, Mortgage, Escrow Accounts:
- Oversee processing of building tenant invoices, rent roll and tenant lease.
- Reconcile building mortgage payments and escrow accounts with Wachovia Bank.
- Responsible for monthly closing and account reconciliation.
- Provide reports to management and banks. Reconcile City Loan for DV Shelter.
- Create and maintain agency assets system to ensure safeguarding of assets and reliability of financial data.
- Responsible for current asset management and assist with periodical physical assets counts, procedures and processes.
Cash Flow Analysis:
- Direct treasury operations, such as cash management, care and custody of funds and investment.
- Monitor the agency’s cash flow needs and alerts Finance Director to any problems or opportunities that may arise.
- Advises the Finance Director regarding appropriate actions that may be considered regarding any cash flow irregularities.
Insurance and Other Reporting:
- Attend risk management insurance negotiation meeting and follow up the expense allocation to programs.
- Coordinate with Worker’s Compensation audit and follow up the reconciliation.
- Prepare monthly business reports as requested by the County.
- Prepare and submit the Federal Indirect Rate proposal.
Grant Reporting and Compliance:
- Prepare various financial reports and invoices to the funders.
- Maintain records in accordance to GAAP, applicable laws, governmental entities, contractual obligations, and terms and grant requirements.
- Review and reconcile MH and AOD cost settlement report with County and State.
- Ensure the federal grant meets the single audit requirement.
- Reviews and advises on the financial and accounting aspects of all contracts prior to their execution.
- Negotiate with funders for budget modifications when necessary.
Budgeting & Program Audit:
- Prepare different funding source program annual budgets.
- Assist with the agency annual budget process.
- Supervise and oversee entire agency salary allocation worksheet for budgeting.
- Attend contract negotiation meetings and government grant compliance meetings.
- Coordinate with auditors from federal, state, city and county to conduct the program’s audit.
- Assists agency management staff with various financial matters including understanding financial reports, constructing program and agency budgets, finance forecasting and risk management.
- Provide financial analysis and recommendations.
- Coach managers on making sound financial decisions.
Close of Year-End Books:
- At the end of each fiscal year, oversee and insure the accurate and timely close of the agency financial books in preparation for the independent audit and the opening of financial books for the new fiscal year.
Annual Audit & Tax Return:
- Cooperates with and assists the independent auditors in the timely completion of the annual audit.
- Coordinate and prepare audit schedules for year-end audit.
- Prepare state and federal tax return information to support the auditor.
- Ensure all interested parties receive a copy of the audit report.
- BA/BS in Business Accounting or Finance; CPA preferred
- Minimum 5 years non profit accounting experience; fund accounting experience required.
- Excellent communication and written skills
- A solid understanding of accounting practice including all applicable standards and regulations; knowledge of GAAP.
- 2 years supervisory experience.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
To apply for this job, please use this link:
AACI is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.